AI partner for SMEs

WeAdapt automates the work that repeats every week.

AI is changing how work gets done, in SMEs too. WeAdapt guides companies through that shift, process by process, in the tools they already work with.

Book a 30 minute call See the work

People and AI, each with their own role.

In an AI transformation the work shifts. Agents and workflows take over the recurring part: reading, sorting, retyping, preparing. Your team keeps the judgement, the client contact and the decisions.

WeAdapt maps where that line sits for you, builds the first process in your own tools and trains the people who work with it. Then the next department follows on the same foundation.

AI transformationApproach

Insight

Which work comes back every week, and what does it cost now?

First workflow

Start small: one process, live within a few weeks.

Team on board

Training while the system is being built.

Scale up

Once it works, the next department follows.

Seven ways to hand off work.

From a plan for AI to the agents and workflows that take the work over. One intake decides where you start.

All services

01 · Transformation AI transformation Where AI pays off for you, what it costs and where to start. Then WeAdapt builds it too. 02 · Agents AI agents An AI agent finishes a whole task: reading, deciding and writing the result back. Only when in doubt does it ask a colleague. 03 · Automation Workflow automation Your tools connected, so data flows on its own and nobody retypes anything. 04 · AI OS AI Operating Systems One company memory with your offer, brand and way of working. On top of it, each department gets an AI team that uses the same information. 05 · Chatbots Chatbots Customer questions answered from your own documentation. When it is unsure, a colleague takes over. 06 · Custom Custom AI tools A tool of your own for a process no existing package fits, with a screen your team gets right away. 07 · Training Training and workshops Your team learns to work with AI in its own tools and builds the first workflow during the session.

Not sure which service fits? In the first call WeAdapt looks at what is worth automating and what is better left to a person.

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What it looks like in practice.

Click an example to see how it runs.

AI transformationRunning

Client cases.

Three client cases, and what they delivered.

65%

less time on content creation per client

ClientSEM Agency
ServiceWorkflow automation

50%

faster per sustainability report

ClientHedgehog Company
ServiceAI agents

70%

less time on content around releases

ClientHi-Mood Records
ServiceAI agents

How it works.

From the first call to a working system takes a few weeks.

30 minutes
Intro call
One conversation about where the hours go now. No preparation needed.
Phase 1
Process mapped
How the work runs now and how many hours it takes, in one overview.
Phase 2
Build
Built in the tools you already use.
Phase 3
Review on real data
Your team tests with real data. Whatever is off gets fixed before it goes live.
After
Adoption and training
WeAdapt trains the people who work with it and stays close for the first weeks.

What clients say.

Three clients on what working together was like.

Working with WeAdapt has been great so far. They work in a structured and detailed way and adapt well to how we operate. The fact that we now save so much time without losing control, that makes a real difference.

Jaime LindeHi-Mood Records

We are genuinely impressed by what Robin has done for us. His deep knowledge of AI, combined with a pragmatic approach, was hugely valuable. What mattered most to us, and where WeAdapt excelled, was integrating the solution seamlessly into our processes so it actually gets used.

Philip KuipersHedgehog Company

As a creative agency we want our clients to stand out online, with AI too. That means following trends, maintaining tone of voice and automating AI flows. WeAdapt helped us set up those flows from start to finish, with real creativity and genuine time savings. We love it.

Suzanne JoostenSEM Agency

What clients ask beforehand.

All questions

Is WeAdapt an agency or a freelancer?

A flexible agency. Robin Calor leads every project and is the one you talk to, with a network of specialists behind him when the scope calls for it.

How long before something actually works?

A first chatbot or workflow is live within a few weeks. After the first sprint you can already work with it.

Does it work with the systems we already have?

Yes. CRM, ERP, email, databases, custom software. If there is an API, it connects.

Can our team change it after delivery?

Yes. Every system comes with training and documentation, so your team handles day-to-day management itself.

Is our data safe?

Sensitive data can stay inside your own environment. The arrangements are set out in a data processing agreement.

Curious which work a system could take over for you?

In 30 minutes you know where to start.

Book a 30 minute call

Get in touch.

Book a 30 minute call, or send a message. Robin replies within a day.

Book a call robin@weadapt.co

Thanks for reaching out. Robin replies within a day.