Custom AI tools with a screen of their own
Sometimes a process fits no existing package, and a workflow in the background is not enough because someone has to look at it along the way and make choices. That is when WeAdapt builds a tool of your own: a screen your team works in, on your own data, with AI under the buttons doing the groundwork.
A calculation that works itself out and writes itself up, or a search that answers across all your documents at once. You get the tool with documentation, so you can extend it later yourself.
What this gets used for
- A calculator that works out the quote and writes it up
- An internal search across all your documents
- A dashboard that pulls the numbers and writes the commentary
- An assessment tool for requests or case files
When a connection is not enough
A workflow runs in the background. Sometimes your team needs to steer it directly, and then a screen is what is missing.
There is a sheet with tabs, formulas and colour codes that one person understands. It works, until somebody deletes a row.
What you need sits half in one system and half in another. Buying both means paying twice for things you do not use.
Your team has to be able to choose, correct and run it again. A workflow in the background does not offer those controls.
How the work goes is known by one experienced colleague. Without a system that is not a process but a dependency.
What WeAdapt builds
A tool that does one thing well beats a platform that does everything halfway. The first version is deliberately small.
A screen built on your process
Your team enters, chooses and approves in an interface that matches how the work actually goes. No more tabs nobody dares touch.
AI where it helps
Drafting text, pulling data out of documents, making suggestions. The model does the groundwork, your team keeps the controls and the final word.
Connected to what you already have
The tool reads and writes in your CRM, your sheets and your project tool, so it does not become an island with its own drifting data.
Yours, and transferable
The code, the documentation and the access are yours. What WeAdapt builds, someone else can maintain later.
Live within a few weeks
The first version does one thing well and stands within a few weeks. Whatever proves necessary after that gets built on top. The columns below are as wide as the step takes.
One conversation about which work currently sits in a sheet or in someone’s head.
What the tool does, who operates it and what falls outside. Including a sketch of the screens.
The first working version, on your own data and connected to the tools you already use.
Your team works with it on real cases and receives the documentation, the code and the access.
Who this is for
No package does exactly this, and a connection between existing tools is not enough. Then a screen of its own is the answer.
Choosing, correcting, running it again. A workflow in the background does not have those controls.
Tabs, formulas and colour codes one person understands. That is a tool waiting to be built.
If something off the shelf does what you need, it wins. Maintenance is then someone else’s problem.
If nobody has to steer it, a workflow is cheaper and simpler than a tool with a screen.
A first version that does everything never goes live. What falls outside gets written down in week 1.
Questions about custom AI tools
A package wins as soon as it does what you need, because then maintenance is someone else’s problem. Custom becomes interesting when your process differs from what the market offers, or when two packages together cost more than one tool that fits exactly.
You do. The code, the documentation and the access are handed over on delivery. There is no arrangement around it that ties you to WeAdapt.
That depends on how much the process changes. A tool on a stable process asks little. WeAdapt stays available for further development, but your team or another party can pick it up too, because the documentation comes with it.
By writing down in week 1 what falls outside the scope. The temptation is to put everything in version one, and that is exactly why many projects never go live.
Yes. The tool reads and writes in the systems you already use. Which data passes the model and what stays inside your own environment is agreed up front.
Also worth a look
Which process is still living in a spreadsheet?
Book a 30 minute call, or send a message through the contact page. Robin replies within a day.